El último número de la revista OCLC Systems & Services vol. 23, n. 2 (2007) está dedicado a Repositorios. De los 13 artículos que contiene el número, 12 son experiencias concretas.
NOTA: el acceso al texto completo de la Revista es a través de la UBA, por validación del rango de IP de computadoras de la red.
ERMS implementation: navigating the wilderness
Author(s): Norm Medeiros
Abstract: Purpose – The purpose of this paper is to describe important considerations for commercial ERMS implementers.
Design/methodology/approach – The paper outlines six areas that are critical to successful ERMS implementation.
Findings – The paper finds that, although each of the six areas is important to consider, prior to ERMS implementation, staffing and workflows require the most forethought.
Originality/value – Early-stage ERMS implementers, and those preparing for implementation, should find value in the suggestions described within the paper.
Keywords: Data structures, Library systems, Resource management
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Author(s): Leah Krevit, Linda Crays
Abstract: Purpose – The purpose of this paper is to examine a pilot program implemented by the Houston Academy of Medicine-Texas Medical Center Library and The University of Texas School of Nursing at Houston to design the multi-institutional repository for the Texas Medical Center.
Design/methodology/approach – The steps involved in the program are outlined and the lessons learned from the implementation are analyzed.
Findings – The success of the institutional repository depends on appropriate communication with faculty, a deep understanding of the publishing process, identifying appropriate partners, designing a flexible technology infrastructure, and engaging in active collaboration with key players. The Library is the logical center for this activity.
Practical implications – The paper should assist libraries with the unique activities involved in creating a viable multi-institutional repository in a research-intense academic medical environment.
Originality/value – This paper analyzes the challenges inherent in introducing institutional digital repositories to the academic medical community. Currently, institutional repositories are being developed in only a small percentage of the academic medical centers in the USA. Keywords: Digital libraries, Digital storage, Health services, Libraries, United States of America
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SHERPA-LEAP: A consortial model for the creation and support of academic institutional repositories
Author(s): Martin Moyle, Rebecca Stockley, Suzanne Tonkin
Abstract: Purpose – The purpose of the paper is to introduce SHERPA-LEAP, a model for the consortial development, population and support of e-prints repositories. Design/methodology/approach – The organisational and technical structures of the consortium are described, including a brief summary of central and local resource responsibilities. Some positive and negative aspects of a consortial approach to institutional repository development, and of the SHERPA-LEAP model in particular, are identified. Outstanding issues and future plans for the consortium are outlined.
Findings – SHERPA-LEAP is shown to be succeeding in its aims of developing and supporting e-prints repositories within the federal University of London. Some lessons learned from the SHERPA-LEAP approach are identified, but the SHERPA-LEAP consortial model is found to have been mostly beneficial to the participating institutions. In particular, the networking and experience-sharing opportunities which any consortial solution will facilitate are highly-valued by the SHERPA-LEAP partners.
Originality/value – The paper is intended to help to inform the decision making of institutions and consortia, which are considering consortial solutions to the establishment, and maintenance of institutional repositories.
Keywords: Academic libraries, Archives management, Collections management
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EPrints makes its mark
Author(s): Nigel Stanger, Graham McGregor
Abstract: Purpose – The purpose of the paper is to report on the impact and cost/benefit of implementing three EPrints digital repositories at the University of Otago, and to encourage others to follow suit.
Design/methodology/approach – Three repositories were successfully implemented at the University of Otago using existing commodity hardware and free open source software. The first pilot repository was implemented within ten days, and is now a fully functional system that is being championed for institutional-wide use by the University Library. The other two repositories emerged from different community needs. One is academic, concerned with collecting and researching indigenous content; the other is designed to preserve and manage collective memory and heritage content for a small rural community.
Findings – The paper shows that digital repositories can be established quickly and effectively with surprisingly few resources; readily incorporate any kind of extant digital content, or non-digital material that is converted to electronic form; meet multifarious needs, from academic institutions seeking to enhance research visibility and impact, to individuals and small communities collecting and preserving their unique memory and heritage records; and establish connectivity with the global community from the moment they go live. Practical implications – The technology and global support community have matured to a state where a fully-featured repository can be quickly and easily implemented.
Originality/value – This paper describes the short history, development and impact of the first live repositories of their kind in New Zealand. Their utility and implications for the unique communities that have given rise to them are also explored, by way of encouraging others to take up the digital challenge.
Keywords: Collections management, Digital storate, New Zealand, University libraries
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Creating an institutional repository at a challenged institution
Author(s): John C. Kelly
Abstract: Purpose – The purpose of the paper is to show how an institutional repository can be successfully created by university libraries with limited financial and technological resources. Design/methodology/approach – In this paper the library's experience creating an institutional repository despite financial and technological limitations is recounted.
Findings – The paper finds that a serviceable repository may be created by focusing on its critical elements, and adapting existing resources, including a proprietary system currently used for other digital resources.
Practical implications – The paper shows that librarians should not assume that open-source systems are the only vehicles for providing institutional repositories, or that such a service is necessarily beyond their capabilities.
Originality/value – Academic libraries do not have to follow an involved, idealized process to create an institutional repository based upon open-source software. Systems already at hand, even if proprietary, may be adapted and real-world limitations surmounted to create such a resource.
Keywords: Collections management, Digital libraries, Systems software, University libraries
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Challenges and lessons learned: moving from image database to institutional repository
Author(s): Mary E. Piorun, Lisa A. Palmer, Jim Comes
Abstract: Purpose – The purpose of this paper is to chronicle the Lamar Soutter Library's effort to build an educational image database, and how the project developed into an institutional repository.
Design/methodology/approach – The paper is divided into three phases and highlights the organizational, political, technological and resource issues that are unique to a specialized library with a medium-sized staff, lacking the resources of a traditional university campus. The case concludes with a list of barriers and facilitators to success and a summary of lessons learned. Findings – The paper finds that a library with limited staff, funding, and systems development resources can initiate and support an institutional repository. Facilitators of success include clear lines of authority, a strong champion, and the appropriate technology for the project. Originality/value – This paper serves as an example to libraries that are in the beginning phases of developing an institutional repository by discussing the barriers to and facilitators of success.
Keywords: Collections management, Medical libraries, Project management, Visual databases
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ALADIN Research Commons: a consortial institutional repository
Author(s): Bruce Hulse, Joan F. Cheverie, Claire T. Dygert
Abstract: Purpose – The purpose of this paper is to explore the benefits and challenges of creating a shared institutional repository and to, describe the process by which a consortium was able to establish such a service.
Design/methodology/approach – A case study is presented outlining the process through which the Washington Research Library Consortium selected and implemented the DSpace institutional repository software in a shared information technology environment. The issues confronted in dealing with a multi-institutional implementation are examined through both a detailed description of the implementation and a generalized description of the challenges the consortium faced.
Findings – The paper finds that while a shared implementation of an institutional repository does present significant challenges that would not be present for a single institution, the collaborative approach also presents significant benefits in drawing on the breadth of expertise available among the Consortium and utilizing a shared information technology infrastructure.
Originality/value – Institutional repositories have generally been implemented within the context of a single institution. An alternative model is described that draws on the experience and expertise of multiple institutions to achieve a common goal.
Keywords: Academic libraries, Collections management, Digital libraries, Library systems
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Developing an institutional repository: Cranfield QUEprints – a case study
Author(s): Simon J. Bevan
Abstract: Purpose – The purpose of this paper is to describe the development of the Institutional Repository at Cranfield University – Cranfield QUEprints (http://dspace.lib.cranfield.ac.uk).
Design/methodology/approach – The paper describes the methodologies involved in acquiring research output, and covers advocacy strategies, policies, and also provides data on cost and usage.
Findings – The Cranfield QUEprints is a managed repository where the archiving is undertaken by library staff. This has proved to be a successful method of acquiring research outputs and increasing content. Selected methods of persuading academics to contribute to the IR, including personal contact, and marketing information, have also proved successful.
Research limitations/implications – That the report is specific to an institution, but provides experiences that will be generally applicable.
Originality/value – The paper provides reassurance that, when it comes to populating an institutional repository, an alternative method to self-archiving can be successful and cost-effective. It is hoped that the descriptions provided in the paper will provide encouragement to institutions currently without an IR that there are no insurmountable barriers to the development of such a system.
Keywords: Academic libraries, Archives management, Digital libraries, Universities
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The institutional repository at the University of Nebraska-Lincoln: Its first year of operations Author(s): Paul Royster
Abstract: Purpose – The purpose of this paper is to provide a short history of the first year of operation of an institutional repository (IR) at a midwestern state university. Design/methodology/approach – The paper is anecdotal, reviewing aims, rationales, and strategies, and offering advice and some counter-intuitive lessons.
Findings – The paper finds that voluntary self-archiving by faculty or campus publishers is exceptional or rare, but there are other ways of populating an IR with valuable content. IR's should seek original material, including new dissertations, as well as previously published articles. IR's should offer a variety of services to make faculty participation as effortless as possible. IR's can increase usage by efforts directed at publicizing their resources and offerings. Research limitations/implications – The paper concerns one institution, but the challenges faced are common to all new university institutional repositories.
Originality/value – This paper is a useful source of information for those considering, planning, or operating an institutional repository.
Keywords: Archives management, Archiving, Digital storage, University libraries
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A multifaceted approach to promote a university repository: The University of Kansas' experience
Author(s): Holly Mercer, Brian Rosenblum, Ada Emmett
Abstract: Purpose – The purpose of this paper is to describe the history of KU ScholarWorks, the University of Kansas' institutional repository, and the various strategies used to promote and populate it.
Design/methodology/approach – This paper describes how KU ScholarWorks came into being, and discusses the variety of activities employed to publicize the repository and encourage faculty to deposit their work. In addition, the paper discusses some of the concerns expressed by faculty members, and some of the obstacles encountered in getting them to use the repository. The paper concludes with some observations about KU's efforts, an assessment of the success of the program to date, and suggests some next steps the program may take. Findings – The paper found that KU ScholarWorks has relied on a “self-archiving” model, which requires regular communication with faculty and long-term community building. Repository content continues to grow at a steady pace, but uptake among faculty has been slow. In the absence of mandates requiring faculty to deposit work, organizations running institutional repositories must continue to aggressively pursue a variety of strategies to promote repositories to faculty and encourage them to deposit their scholarship.
Originality/value – KU's experience will help other institutions develop institutional repositories by providing examples of marketing strategies, and by promoting a greater understanding of faculty behavior and concerns with regard to institutional repositories. Keywords: Archiving, Digital storage, Electronic publishing, University libraries
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PEPIA: a Norwegian collaborative effort for institutional repositories
Author(s): Sverre Magnus Elvenes Joki
Abstract: Purpose – The purpose of this paper is to report on Project for Electronic Publications and Institutional Archives (PEPIA), which is a government-sponsored Norwegian effort, to provide institutional repositories to multiple Norwegian universities, university colleges and other research institutions through a consortium managed by BIBSYS. Design/methodology/approach – Some aspects of the project are headlined to give a brief introduction to the PEPIA project and the problems associated with creating a consortium with multiple institutions on one software platform.
Findings – The ongoing project PEPIA has shown that it is possible for multiple organizations to join forces and create a consortium to develop an institutional repository on one software platform. After an initial requirements specification phase it was found that most institutions have the same basic requirements, even though they may seem different. The requirements, besides basic registration and searching, are mostly centered on integration with library systems, research documentation systems, national OAI harvesters and preferably learning management systems. The experience with the freely available DSpace software is mostly good, but the work of integrating the software into an already existing software development platform and production environment was more complex than estimated. The user management mechanisms in DSpace is too simplistic but the development of a more advanced rule-based access mechanisms for collections has resulted in a lot easier management by users, and can further lower the operating costs for the members of the consortium.
Originality/value – The paper provides an overview of the PEPIA project, which enables more and more institutions to see the benefits of working together towards better solutions. Keywords: Archiving, Electronic publishing, Library systems, Norway
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The RepoMMan project: Automating workflow and metadata for an institutional repository
Author(s): Richard Green, Ian Dolphin, Chris Awre, Robert Sherratt
Abstract: Purpose – The purpose of this paper is to report on the work of the JISC-funded RepoMMan project, which is developing a tool that will allow users to interact with a Fedora-based institutional repository. The tool facilitates user interaction with the repository whilst developing content, using a browser interface, and will bring partial automation to the process of assigning metadata to objects, as they are made accessible to a wider audience. Design/methodology/approach – The development of the RepoMMan tool is user-needs-driven and the project team has conducted face-to-face interviews and an online survey with potential research users. The findings from these parallel approaches have provided an insight into the needs of this group. Similar work will be undertaken with potential users in the teaching and learning community, and in administration. The RepoMMan tool utilises BPEL to orchestrate a range of web services.
Findings – Potential user needs are many and varied. The RepoMMan tool will be the basis for flexible user interaction with a repository during the development of materials; the web-service approach also allows for the development of a range of ways to access repository objects appropriate to the needs of the content.
Originality/value – The results in this paper highlighted the potential value of a repository for general day-to-day purposes: the RepoMMan workflow tool is being designed to adapt to these purposes as required.
Keywords: Digital storage, Project management, Universities, Worldwide web
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Expanding roles for the institutional repository
Author(s): Marie Wise, Lisa Spiro, Geneva Henry, Sidney Byrd
Abstract: Purpose – Rice University has adopted the DSpace platform for its institutional repository, but has pushed the traditional limits of how that is defined. To accommodate a wider range of scholarship that includes digitized multimedia source materials integrated with educational modules and geospatial resources, the technical infrastructure of DSpace has been enriched. The purpose of this paper is to discuss the developments and decisions required to support this range of scholarship beyond born-digital scholarly pre-prints and reports. Design/methodology/approach – This paper presents the Travelers in the Middle East Archive (TIMEA), a digital archive that makes use of DSpace to preserve and present images and texts, as a case study in using DSpace as both a repository and archive framework. TIMEA integrates two additional systems for presenting digital content, Connexions, which focuses on educational modules, and ArcIMS, which makes available dynamic GIS (Geographic Information Systems) maps.
Findings – Although DSpace was originally intended to be an “institutional repository” for born-digital materials such as scholarly reports, it can also serve as an archive for digitized items such as XML-encoded texts and digital images. However, making DSpace work as a digital archive for TIMEA has required customization, including building-in XML support, working with DSpace's flat metadata structure, implementing a customized, XML-driven user interface using Manakin, and performing additional programming to integrate functionality for GIS and educational modules.
Practical implications – The practical implications of using DSpace as both institutional repository and digital archive have required a number of modifications, including additional functional software development, reworking the metadata structure, redefining repository policies, format access modifications, and customizing the look and feel of the repository. Originality/value – The discussion in this paper, of the challenges and decisions inherent in using an institutional repository with a digital archive will assist other institutions working to integrate resources as will the portal structure to facilitate harvesting from multiple relevant repositories and direct users to digital resources independent of their native repositories. Likewise, enhancements to DSpace, such as support for XML document presentation, are contributions to the institutional repository community.
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